[DevJobsIndo] Vacancy: Barefoot Engineer Training - Administration Assistant, Papua

In 2007, Papua's and West Papua's first directly elected governors
introduced an ambitious new community-driven development program,
channelling community grants of 100 million Rupiah to each of over
4,000 villages in the two provinces to fund development activities in
the areas of (i) nutrition and food security; (ii) education; (iii)
primary health care; (iv) village infrastructure; and (v) economic
livelihoods. In 2008, the governors' RESPEK -- Strategic Village
Development Plan -- was integrated with the National Community
Empowerment Program (PNPM Mandiri Rural), bringing hundreds of
professionally trained development facilitators and field engineers to
assist communities in planning and implementing these funds.

One major challenge facing the PNPM-RESPEK program has been a chronic
shortage of qualified community facilitators, especially field
engineers. The program requires over 400 technical facilitators but
has only been able to recruit less than half of the needed number,
mostly from outside Papua, and turnover tends to be very high. In
February 2012, almost 300 of the technical facilitator positions were
empty. In order to address this acute and chronic shortage, the PNPM
Support Facility and PNPM National Management Consultants designed a
special program, called Barefoot Engineer Training, to provide local
senior high school graduates and technical school graduates from Papua
and West Papua with basic training in civil engineering, mechanics,
micro-hydro power generation, construction/building analysis, budget
planning and infrastructure design, implementation and construction
supervision, social facilitation and empowerment, whom later on could
be recruited as technical facilitators under PNPM Rural in the
region.

This type of training was conducted twice since 2003 and it's now
entering into the third round aiming at providing skills to around 300
successful applicants. The training will combine classroom teaching
and practical application of the most common small-scale village
infrastructure issues.
Funded by the Multi Donor Trust Fund managed by the PNPM Support
Facility (PSF) of the World Bank, Yayasan Bursa Pengetahuan Kawasan
Timur Indonesia (BaKTI) was engaged as the lead implementing partner
for the third wave barefoot engineer training from June 2012 until
December 2013.

To make the planned training successful, BaKTI requires highly
dedicated and committed Administration Assistant. Under direct
supervision of Barefoot Training Finance & Admin Manager. The
Administration Assistant will perform, but not limited to, the
following tasks:

Petty Cash
1. As a Petty Cash Custodian, be responsible for the office petty cash
float.
2. Maintain safe custody of cash at all times.

Duty Travel
1. Coordinate with BaKTI's HR Officer to prepare travel arrangements
including airfare, hotel and local transportation.
2. Ensure all logistics are prepared before workshop and Training.

Procurement
1. Ensure all procurements are approved in accordance with Barefoot
Program policies and procedures and procurement procedures.
2. Get quotes from suppliers
3. Maintain Project Assets List

General Admin
1. Develop and maintain office filling system includes Letter out and
Letter In.
2. Be responsible in collecting Staffs Fee Claim and theirs Timesheet
in every closing month.
3. Perform clerical duties such as faxing, photocopying, creating and
maintaining files and filing new information, creating and maintaining
spreadsheets, answering telephone.
4. Purchase & Manage Kitchen & Office Supplies for Barefoot Program
office.
5. Prepare Minutes of Meeting and attendant list in every monthly
staff meeting.
6. Facilitate mail to various recipients.
7. To do other duties assigned by the Finance & Admin Manager

Qualification:
1. Minimum Bachelors Degree in any disciplines
2. At least three years working experience in Administration
3. Ability to work with computers and in particular Microsoft Office
(excel and word)
4. Good communication in Indonesian and English, both spoken and
written
5. At least two years experience working with international and local
Non Government Organizations
6. Initiative, working under pressure and good motivation
7. Having ability to work with minimum supervision.

Please submit your interest to: jobs@bakti.org with Subject [AA-BP] –
Candidate Name, not later than 29 June 2012 before 05.00 PM

Length of Contract
The Administration Assistant will be contracted as a consultant from
July 2012 to December 2013 (17 months)

This Position will be based in Jayapura, Papua.

Yayasan BaKTI is an equal opportunity employer and the successful
candidate will be selected based on merit. There will be no
discrimination based upon age, ethnicity, gender, disability, socio-
economic status, sexual orientation or religious convictions.

Only short-listed candidates will be contacted for interview.

--
Yayasan BaKTI (Bursa Pengetahuan Kawasan Timur Indonesia)
Jl. Dr. Sutomo No. 26 Makassar Sulawesi Selatan
Ph/Fax: +624113650320-22 / +624113650323
Email: info@bakti.org
Website: http://www.bakti.org, http://www.batukar.info






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