The Wildlife Conservation Society - Indonesia Program (WCS-IP) is currently
seeking for qualified candidates to fill the following vacancies:
1. Administration Officer (Bogor Office)
Job Summary:
The Administration Officer will report directly to the Administration &
Human Resources Manager and will work closely with Project Staff and Field
Finance and Admin Staff. The job of the Administration Officer is to provide
supportive services of the organization to operate efficiently and cost
effectively. This includes but is not limited to management of office space
allocation, office security, facilities maintenance and operation,
procurement, record-keeping, mails, materials scheduling, printing,
reproduction, distribution, communication management, vehicle fleet
management and other office support service.
Responsibilities:
. Coordinate WCS-IP administrative function in the head office.
. Process all procurement for the head office and any major
procurement in the field office. This includes but is not limited to
contacting vendors, gathering of quotation, and coordination with requesting
staff regarding the quality and specifications of the items/services
requested, and completion of procurement orders.
. Responsible for booking tickets, accommodation, and airport
transfer for WCS-IP staff, visiting WCS staff from New York and other
country office, Consultants, Partners, Donors, etc.
. Be in charge of the reception area (accept visitors, answer the
telephone, forward generic email to responsible staff, accept mails and
deliveries, among others).
. Ensure upkeep of the head office and initiate the process for any
required office repairs and maintenance.
. Ensure upkeep of the equipments and furniture and initiate the
process for any required repairs and maintenance.
. Manage the office supplies inventory and availability.
. Perform annual and semi-annual physical inventory of all office
assets (furniture, equipment, office and project supplies, and vehicle).
. Assist in meeting logistics. Organize monthly staff agenda and
attendance list.
. Organize and maintain the office library.
. Assist in filing letters/documents and writing letters.
. Assist in information dissemination. This includes but is not
limited to provide WCS fact-sheets, brochures, books, etc.
. Manage the schedule of office vehicle and driver.
. Take care of annual taxes and extension of Vehicle Registration
Certificate of WCS-IP vehicles. Coordinate this arrangement with the Finance
and Admin Officer/Assistant at the field offices.
. Take care of WCS-IP offices and vehicles insurance. Coordinate
the insurance arrangements with the Finance and Admin Officer/Assistant at
the field offices.
. Provide secretarial services for the Country Director and Deputy
Directors from time to time.
. Undertakes other tasks as deemed necessary in line with the goal
of providing management support to the Country Office as assigned by the
Country Director and/or Deputy Directors.
Qualifications:
. Bachelor Degree or equivalent experience in a similar position with
an NGO or INGO.
. Computer skills mandatory. Proficient in Microsoft Office
Applications.
. Good administrative/office management skills.
. Interpersonal skills, solid programming, financial and
organizational development skills; and excellent analytical and financial
planning skills.
. Strong analytical and interpretative problem solving skills.
. Knowledge of the policies, regulations, reporting formats, and
cultures of traditional donors, including AUSAID, UNESCO, USFWS, World Bank,
Packard and others.
. Able to multi-task, establish priorities and meet deadlines.
. Able to work with minimum supervision.
. Good oral and written communication skills. English and
Bahasa-Indonesia.
. Concern for wildlife conservation & environmental issues is
essential.
2. IT Assistant (Bogor Office)
Job Summary:
The IT Assistant will report directly to the Administration & Human
Resources Manager and will work closely with Administration Officer and
Project Staff. The job of the IT Assistant is to provide supportive services
of the organization to operate efficiently and cost effectively. This
includes but is not limited to provide IT technical assistance and training,
develop and maintain WCS-IP information system, procurement, communication
management, and other IT support service.
Responsibilities:
1. Obtain, repair and maintain central server, operating system, networking,
hardware and software
Hardware and software:
* To repair small problems related to IT equipment, testing services
result, central document server
* To collect and select all information about WCS-IP: scientific
files, scientific photos and other data
* To backup the data into backup medias and provide the information
needed by WCS-IP
* To update IT equipment inventory
Networking
* To maintain WCS-IP print servers
* To maintain WCS-IP local area network (and might be wide area
network), good internet connection and local communication by computers.
2. Provide IT technical assistance and trainings for region offices and
Bogor office
It technical assistance
* To provide hardware trouble shooting and solution, office automation
software trouble shooting and solution, desktop publishing software trouble
shooting and solution, networking and internet software trouble shooting and
solution, operation system software trouble shooting and solution.
Technology and information training for Bogor and field staff
* To conduct training for hardware use, office automation software
use, desktop publishing software use, networking and internet software use,
operation system software use.
3. Develop and maintain WCS-IP information system (database, WebPages)
* To maintain website contents given by pointed WCS-IP officers, to
update the website content
4. Produce training materials and conduct training program for WCS-IP staff
related to Information System
* To develop training kits and conduct training.
Qualifications:
. Bachelor Degree in Computer Science or equivalent experience in a
similar position with an NGO or INGO or private companies.
. Computer skills mandatory. Proficient in Microsoft Office
Applications, Microsoft Windows 7 and xp, Network Topology (Microsoft
Network), Database Applications.
. Understand and familiar with Web Development.
. Strong analytical and interpretative problem solving skills.
. Able to multi-task, establish priorities and meet deadlines.
. Able to work with minimum supervision.
. Good oral and written communication skills. English and
Bahasa-Indonesia.
Apply by email to the Admin & HR Manager - WCS Indonesia Program at
recruitment@wcsip.org. Your application should include a short covering
letter, an up-to-date CV, expected salary, and three professional
references.
Deadline: 17 June 2012.
No correspondence, only short-listed candidates will be notified.
[Non-text portions of this message have been removed]
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