Dear All,
Job Description
Title
Position: APINDO – EU ACTIVE Project Assistant
Project
Title: APINDO – EU ACTIVE Project
Duration
Post: 12 months
Starting
Date: 1 August 2012
Introduction
ACTIVE is a three years join cooperation project between APINDO AND
European Union, aims to to strengthen APINDO's policy making and advocacy capabilities.This action will address the lack of capacity in the Indonesian
Employers Association (Asosiasi Pengusaha Indonesia – APINDO) to analyse,
evaluate and advocate adequately the Indonesian business sector's interests in
a CEPA with the EU and the associated domestic reforms that are needed to
improve competitiveness for a CEPA. The goal is to empower APINDO to play a
more direct and substantive role in (1) preparations for a CEPA thereby creating a conducive international business
environment to expand exports and attract investment, and (2) developing
critical reforms in the two top priorities for competitiveness, namely
logistics and transport and the labor market, thereby creating a competitive national business environment to enhance
the potential opportunities from a CEPA for business and jobs creation.
Description of Duties
Under the direct
supervision of APINDO-EU ACTIVE Project Manager, and overall
Supervision of APINDO Finance Controler, the PA will be overall responsible for the smooth
functioningof the project administration and his/her
specific tasks include:
1. Maintain all ACTIVE project's financial data such as;Quotations,Expenditures for ACTIVE Activities, Receipts, Bills, etc.
2. Assist in collecting data and other information on the project related ACTIVE issues and activities.
3. Operate and maintain the project account for petty cash for the day to
day project expenses, ifrequired.
4. Obtain necessary written quotations and assist the Finance Controler to prepare thetentative budget for various ACTIVE Activities; Socialiation, Training, Meeting.
5. Prepare routine correspondence.
6. Preparesupporting
documents of progress/ fundingreportson programming andfinancial/administrative matters.
7. Maintain and update databases and records on the ACTIVE project related documents, press
clippings,
8. Documentingpublications/material and communicationrelated with ACTIVE Project.
9. Provide secretarial, administrative and logistic support to ACTIVE works; meetings,training/workshops.
10. Prepare agenda material, keep records/minutes of such meetings.
11. Arrange appointments, receive, visitors, place, screen telephone calls
and answer queries withdiscretion.
12. Keep lists of names, addresses and telephone numbers of officials and organizationsinvolvedin relation toACTIVE project.
13. Prepare informal translations of correspondence and other documents;
14. Cooperate with GA APINDO, make travel arrangements for the ACTIVE project staff.
15. Undertake any other duties as may be required by the project.
C. Qualification Requirements
Education: Bachelor degrees in Secretary or Accounting
Experience:Three to four yearsgeneral clerical administrative work.
Languages:Good written and spoken English
Competencies
1. Proven ability to use word processing software and email. Ability to use
othersoftware packages required by the work
unit.
2. Proven typing abilities.
3. Knowledge of officeadministrative procedure.
4. Knowledge of in-house procedures for thepreparation of documents and administrative forms, and for the use of
filing systems.
5. Ability toreply in an appropriate manner to work
related inquiries.
6. Ability to work well with colleagues.
7. Ability to organize own work.
8. Ability to evaluate correspondence and inquiries for best course ofaction.
If you or think of those who might be interested, please
feel free to circulate the information. Send the application and CV by 30 June
2012 to APINDO-EU ACTIVE Project Manager tiarma@apindo.or.id.
Thank you
Tiarma
[Non-text portions of this message have been removed]
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