International Organization for Migration (IOM) Indonesia is looking a National Individual Consultant according to the terms of reference below.
Reference No : SVN/ID10/2012/040
Position Title : Consultant (Vendor Data Analysis & Verification Consultant)
Duty station : Jakarta, Indonesia
Classification/type of contract: Consultant / Consultancy contract
Nature of the consultancy
To be able to upgrade PRISM (SAP) system and enable direct bank transfers using a new module, IOM Indonesia mission is looking for a qualified individual consultant who will perform vendor data analysis and verification.
Under overall supervision of the SRMO and direct supervision of Logistics/Procurement Officer, and in coordination with Senior IT Assistant and Head of Finance Unit, the Consultant will analyse existing vendor data, make verification and produce final updated vendor master data report.
1. IOM Project to which the Consultancy is contributing:
The Consultant will contribute to updating vendor master data in PRISM (SAP) for IOM Indonesia mission and its main office in Jakarta, approximately 5,000 vendors. The consultant will be based in IOM Jakarta office and will be provided with computer and access to all relevant data.
2. Tasks to be preformed under this contract:
In order to achieve the objectives mentioned above, the tasks to be carried out by the consultant are as follow:
2.1. Analyse vendor master data and provide recommendation on the best options for achieving the objective under this assignment
2.2. Verify PRISM vendor master data, identify duplications and prepare the data to merge with finance master data
2.3. Verify Finance vendor data and prepare the data to merge PRISM vendor master data
2.4. Analyse, verify and update PRISM bank master data;
2.7. Verify and identify missing vendor data using available sources, such as internet, contacting the vendors and using hard copy vendor records
2.8. Prepare final vendor data list for upload in PRISM (SAP)
2.9. Perform any other duties in line to this assignment
3. Tangible and measurable output of the work assignment.
This assignment will cover the following activities, objectives and outputs:
Activity
Objective
Output
PRIMS (SAP) vendors module
Analyse the master vendor data and identify duplicates
List of vendor data duplications
List of PRISM vendors data ready to merge with finance vendor data
Finance vendors data verification
Analyse Finance vendors data and prepare to merge with PRISM master vendor data
List of Finance vendors data ready to merge with PRISM vendors data
PRISM (SAP) Bank master data
Analyse bank data master data in PRISM and make updated master list
Updated PRISM Bank master data list
Vendor Bank Data overall
Analyse and update the vendor bank details
Updated vendors bank details
Upload data in PRISM (SAP)
Merge all available data into final vendors data list
Updated vendor data spread sheet
4. Realistic delivery dates and details as to how the work must be delivered.
The Consultant is expected to commence the assignment in the beginning of June 2012. The first week of the assignment will consist of induction and analyses of the available data and the final product. The assignment and outputs are expected to be completed within 3 months or not later than the end of August 2012.
5. Remuneration and Term of Payment
Data Verification Consultant will receive attractive remuneration package. The remuneration will be paid in 3 monthly instalments under the following conditions:
- The first month instalment, after satisfactory completion of PRISM data analysis and verification
- The second month instalment, after satisfactory completion of Finance data and Bank Master data analysis and verification
- The last third month instalment, after satisfactory completion of Final Vendor Master Data List
- The payments of the instalments will be made upon progress report of completion of task by Procurement Officer.
- In case of not performing the tasks the payment will be suspend till completion of the task.
6. Duration of contract
Three (3) months.
7. Desirable Qualification :
Education & Experience :
Bachelor (S1) degree in computer science or a combination of relevant education and with at least 5 years professional experience in related area, Advanced knowledge in data management , MS Excel application and database programming skills (My SQL, Access) for data analysis. Has knowledge of SAP is an advantage.
Competencies
The candidate should poses capacity to perform effectively under pressure, able to work with minimal supervision and demonstrate high level of initiative, perseverance, analytical skills, attention to detail and professional commitment to achieve high-quality results. Ability to handle confidential data in a professional, responsible and mature manner. Strong strategic and creative thinking; personal commitment, efficiency, flexibility, drive for results; ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds; knowledge and experience in working in the region an advantage.
Language : Fluency in English.
How to Apply
Interested applicants must submit the following documents:
(a) Letter of interest – clearly stating suitability and availability for the assignment as well as indicating the expected consultancy fee. Professional experience in related area must be detailed in the letter.
(b) Detailed curriculum vitae, including historical salary/fee and minimum three referees (preferably former direct supervisors).
Please submit the application by e-mail to recruitment-indonesia@iom.int indicating the reference code above as subject.
The deadline for applications is 18 June 2012
Due to the expected volume of applications, only candidates under positive consideration will be notified.
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