Jhpiego, an affiliate of the Johns Hopkins University, builds global and local partnerships to enhance the quality of health care services for women and families around the worlds. Jhpiego is a global leader in the creation of innovative approaches to developing human resources for health.
The Jhpiego Indonesia program is aimed to improve maternal and newborn health outcomes in Indonesia. We are currently implementing EMAS ( Expanding Maternal & Neonatal Survival ) program in Indonesia funded by USAID.
In order to reach our goals, we are now recruiting a Jakarta based positions of Travel Coordinator and Clinical Team Coordinator to be part of the great team of Jhpiego Indonesia. The successful candidates will enjoy working as part of a dedicated team, with the added satisfaction of working for an organization committed to the Jhpiego vision and mission.
1) Travel Coordinator ( TC )
Department: Finance & Adm.
Position Reports To: Office Manager
Overview:
The Travel Coordinator will perform a range of administrative tasks related to a business travel, in order to meet the specific needs of employers, employees and clientele within Jakarta office. He or She need to monitor all scheduled flights, car hire and travel insurance bookings and ensure that all relevant travel documents are sent to members in a timely fashion and are of a high quality. The travel Coordinator also need to be 'on-call' beyond normal business hours in order to address any needs an employee or client may have in transit.
Majors Duties & Responsibilities:
Organizing travel requests related records and documents
Providing and researching travel options and providing final itineraries
Booking flights, hotels, cars, trains and all other travel related activities
Making arrangement for accommodation and transportation to the staff or traveler during their travel schedule
Work closely with PC & SPC for Travel requirements related to participants of a specific event/workshop
Setting up and maintaining vendor's (travel agents) accounts
Managing visa, passport and custom situation as required
Facilitating for the smooth and easy travelling of the staff
Run reports/manifests when required i.e. airline strikes, ticketing deadlines etc.
Control of all payments , both customer and supplier.
Any amendments or cancellations related to the travel bookings, whether customer requested or otherwise will be handled efficiently and effectively in this role.
Perform other duties as assigned
Knowledge, Skills, and Abilities:
§ Graduate from travel, secretarial or business studies
§ Minimum 2 years experience in office administration
§ Knowledge of administrative and clerical procedures
§ Familiar with Travel/Ticketing ( Domestic ) arrangement
§ Handling Travel/Ticketing/Visa ( International ) would be value added
§ Able to work methodically, accurately and neatly
§ Good oral and written communication skills
§ Proficient in Microsoft Office Applications
§ Highly meticulous with excellent interpersonal, communication and organizational skills
§ Able to work in a fast-paced environment
§ Able to work as part of a team
2) Clinical Team Coordinator ( CTC )
Department: EMAS
Position Reports To: Clinical Service Advisor
Overview:
The Clinical Team Coordinator is responsible for organizing and implementing the daily administration activities required to execute a clinical program tasks . S/he will work closely with Clinical Service Advisor, Program Managers and Finance staff to ensure close adherence to Jhpiego's agreed upon work plans and overall scope of work.
Majors Duties & Responsibilities:
§ Assists Clinical Advisor, Program Managers in the clinical site
§ Work closely with program and finance staff in developing and working on budget activity
§ Coordinates meeting, workshop and training, including preparing materials and logistic as needed.
§ Can also be responsible for executing special task/project and research initiatives as well. In addition, they gather information and prepare reports to evaluate program effectiveness.
§ Coordinates with advisors, program managers and finance staff in disbursement need based on activity budget
§ Working with Travel Coordinator in preparing travel authorization for staff, consultants and counterparts for activities and workshops
§ Working with travel Coordinator in assisting transportation and hotel arrangement for staff, consultants and counterparts for their visit activities
§ Work closely with finance staff in processing and reconciling of invoices and payment documentation
§ Performs other duties as assigned by Program Manager teams and other technical team members
Qualifications, Skills, and Attribute:
§ Min. Bachelor's degree of public health care/clinical area
§ Additionally prefer job with progressive administrative support experience or management experience
§ Minimum 2 years of experiences
Strong ability to work and communicate within a team
§ Practices knowledge of finances is an advantage
Demonstrated excellence in oral and written Indonesian language; English language proficiency preferred
Computer skills demonstrating in competency in Microsoft office: Excell, MS word and Power point
Ability to work independently and to exercise independent judgment
Ability to ensure adherence to applicable laws and regulations
Demonstrated ability to exercise confidentiality and professionalism
Ability to work under pressure, priorities, schedule and balance workloads in the face of conflicting and uneven demands
To apply, please e-mail your cover letter and CV, including the job reference in
the subject line via e-mail to : hr-id@jhpiego.net
Closing date: 25 June 2012
Only short-listed applicants will be contacted.
[Non-text portions of this message have been removed]
1.Untuk berhenti berlangganan, sila kirim email kosong yang ditujukan
pada:DevJobsIndo-unsubscribe@yahoogroups.com (Anda harus mengirimkannya
dari email Anda yang terdaftar pada milis).
2. Kami berusaha sebaik mungkin menghubungkan para pencari kerja
dengan pekerjaan yang tersedia di dunia pembangunan di Indonesia dan
atau luar negeri yang relevan, namun milis ini maupun para
moderatornya tidak bertanggungjawab atas segala bentuk penyalahgunaan
layanan publik ini. Kami harap Anda selalu waspada dan berhati-hati
dalam merespon lowongan kerja yang diposting di sini terlebih karena
Anda memberikan informasi pribadi yang bersifat sensitif atau rahasia
di dalamnya. Selain itu, harap tidak mengirimkan informasi pribadi
Anda ke alamat email publik (seperti Yahoo, Hotmail dan Gmail) dan
sebaiknya Anda mengirim aplikasi untuk posisi-posisi di mana alamat
email penerimanya terkait dengan alamat email atau situs web resmi
organisasi/lembaga yang bersangkutan.
Salam,
DevJobsIndo Team
Important Notes to Members:
1. If at anytime you wish to remove yourself as a member please send an email to: DevJobsIndo-unsubscribe@yahoogroups.com (you must send it from the address you subscribed).
2. While we do our best to connect job seekers with available positions in Indonesian and international development opportunities, this mail list nor any of its moderators can be held responsible for misuse/abuse of this public service. Please be careful when responding to vacancies as you are providing the recipient with very sensitive personal information. In addition, please do not send your personal information to public emails (yahoo, hotmail, gmail) and focus on applying for positions where the email address corresponds with the official and authorized email address of the organization/ institution.
Regards, DevJobsIndo Team
Postingan
0 komentar:
Posting Komentar